Last updated on December 20, 2022
PINE Events Inc. ("PINE", "the Company", "we", "us", or "our"), owner and operator of the website pine.events (referred to hereinafter as "the Platform"), is committed to protecting your privacy and the Personal Data (defined below) that you share while using the Platform.
PINE is a digital event technology Platform that allows Organizers to create and manage Events and connect with Attendees in order to provide Services through the Platform.
1. Privacy practice statement: Use of Personal Data
Pursuant to our privacy practice statement, we do not engage in the sale of personal data collected from you. Rather, we utilize such personal data solely for the purpose of providing our services to you, addressing your requests, processing payment for said services, maintaining communication with you in relation to the services, and upholding and customizing your account with us. Furthermore, the use of your personal data serves to enhance your overall experience on our platform.
2. How we collect Personal Data
3. What Data we collect about you
In the course of providing our Services to you, PINE may collect a variety of Personal Data. This may include identification data such as your name, contact information, and professional or organizational affiliations, as well as your profile picture. PINE may also collect transactional data related to your Payments and use of our products and Services. This data is processed by third-party service providers and stored securely by them, while we do not store card details on our servers.
PINE may also collect automated data such as IP addresses, browser and device information, and website usage data. This data is collected through the use of tracking technologies such as cookies and server logs. In addition, we may collect Account data, user communications, and posts, including your username and encrypted password, Event attendance and engagement data, communication preferences, and any correspondence, reviews, or feedback you provide. This data is used to facilitate and enhance your use of our Platform and Services.
4. How we use the collected data
We collect Personal Data in order to provide you with a secure, efficient, and personalized experience on our Platform. This data is used to create and manage your Account, facilitate the provision of our services, understand your preferences, and customize your experience on our Platform. It may also be used to communicate with you about our Services, provide support and assistance, process transactions, respond to inquiries and requests, and perform data analysis.
In order to provide our Services, we may share your personal data with third-party service providers. We may also use your personal data to protect against fraudulent or harmful actions, comply with legal or contractual obligations, and enforce our terms and policies.
If you are an Organizer, we may also use your Personal Data to send you promotional emails and for external marketing and promotional purposes. You have the right to opt-out of receiving promotional emails by contacting us at firstname.lastname@example.org.
We will not use your Personal Data for materially different, unrelated, or incompatible purposes without your express consent. If you do not wish to receive communications from us, you may opt-out of receiving non-transactional communications by contacting us at email@example.com. However, you will not be able to opt-out of receiving administrative messages or customer service responses.
5. Disclosure of Personal Data
In order to provide our Services, we may share your Personal Data with third-party vendors and service providers, including payment processors and gateways. These third-party service providers are contractually obligated to keep your Personal Data confidential and to use it only for the purposes for which we disclose it to them.
If you are an Attendee, we may share your name, contact information, professional affiliations, and other relevant information with the Organizer of the Event you wish to attend. We may also share data related to your participation in an Event with the host, including the number of Attendees who attended, the number of visits to a booth in the virtual expo, and the number of new and repeat registrants for the Event. Please note that we are not responsible for the treatment of this information by the Organizer.
Any Event Content or Personal Data that you share or upload during an Event, or that you share through the use of interactive features on our Platform, such as turning on your video or audio, sending messages or chats, or sharing Content, may be viewed by other users participating in that Event.
In some circumstances, we may be required to disclose your Personal Data if required by law or if we believe in good faith that such disclosure is necessary to comply with legal obligations, protect and defend our legal rights and property, or protect the safety of our Company, employees, users, or others. In such cases, we are not required to seek your approval or consent.
We may share aggregated, anonymized information about you with third parties either through our Platform or otherwise. We may also provide platform-level recommendations on matters relating to our Services and Organizers. These recommendations may be conducted by us or any third-party service providers engaged by us on our behalf.
We may retain your Personal Data for as long as necessary to fulfill the purposes for which it was collected, or as required by law. When your Personal Data is no longer needed for these purposes, we will destroy or de-identify it in a secure manner.
We take reasonable steps to protect your Personal Data and your privacy rights, in order to prevent loss, misuse, unauthorized access, disclosure, alteration, or destruction of such information, in compliance with applicable laws. These measures include technical and organizational safeguards that are appropriate to the level of risk presented by the processing of your Personal Data. We only collect and process the Personal Data that is necessary for the specific purposes of processing.
When payment details and other payment card information are transmitted on or through our Platform, they are protected by encryption technology. You consent to the collection and sharing of your Personal Data, including payment and payment card information, with third-party service providers in order to process payments and manage payment card information. We do not store your payment or payment card information ourselves, and we do not have direct control over or responsibility for this information. We take reasonable measures to protect the transmission of your payment and payment card information and ensure that it is secure. However, we cannot be held responsible for the disclosure of your Personal Data due to errors in transmission, unauthorized third-party access, or other causes beyond our reasonable control.
You also have a role in keeping your Personal Data secure. You should not share your username, password, or other security information for your Account with anyone.
7. Transparency and Consent
You acknowledge that any information you provide is given willingly and without coercion. We are not responsible for verifying the accuracy or authenticity of the information you provide, nor will we be held liable for any misrepresentation or fraud on your part.
You are responsible for ensuring that the Account information you provide is complete, accurate, and up-to-date. If you provide any false, inaccurate, outdated, or incomplete information, or if we have reasonable grounds to suspect that such information is false, inaccurate, outdated, or incomplete, we reserve the right to suspend or terminate your Account, and to refuse any and all current or future use of our Platform and/or Services, in addition to any legal or equitable remedies we may have against you for such misrepresentation.
8. Withdrawal of Consent
9. Right to Erasure
You have the right to request the deletion or removal of your personal information, also known as the "right to be forgotten," by contacting us at firstname.lastname@example.org. Please note that this is not an absolute right and there are exceptions, such as when the law requires us to retain certain personal information about you or when such retention is necessary for us to provide our Services to you.
10. Public Posts
You may provide feedback, reviews, testimonials, and other posts on the Platform regarding your use of the Services provided by the Company (collectively referred to as "Posts"). Any Content or Personal Data (such as your name, designation, and the name of your organization) that you share or upload on the publicly viewable portion of the Platform (such as activity stream, messages and chat areas, etc.) will be publicly available and can be viewed by other users and/or visitors on the Platform. Your Posts must comply with the conditions outlined in the terms and conditions governing their use on the Platform. The Company reserves the right to remove or delete any Post or part of a Post that it determines, in its sole discretion, does not comply with these conditions. The Company also reserves the right to use, reproduce, and share your Posts for any purpose and in any manner as it sees fit. Please note that even if you delete your Posts from the Platform, copies of such Posts may remain viewable in archived pages or may have been copied or stored by other users.
11. Links to Third Party Sites and Collection of Information
12. Sharing of Information by Attendees with Organizers
If you are an Attendee and/or an Organizer, you agree that you are solely responsible for Event content displayed or uploaded by you when using the Services and for complying with all applicable laws pertaining to such Event Content, including, but not limited to, laws requiring you to obtain consent or permission from any third party to use any such content or portion thereof, and to provide appropriate notices of third party rights, including in respect of any name, identity, likeness, or voice submitted by you during an Event. You further represent and warrant that you have the right to upload or share such Event Content and that such use or reproduction does not violate or infringe on any rights of any third party, including intellectual property rights.
The Organizer of an Event has the right to use the Event Content of the relevant Event in any manner they see fit. If you are an Attendee, you grant the Organizer of the relevant Event the right to record, use, reproduce, download, distribute, adapt, publish, display (including recording thereof) globally, any Content submitted, displayed, posted, or communicated by you while participating in that Event, forming part of the Event Content, in any manner and form as may be determined by the Organizer. If you do not wish to provide this right to the Organizer, you may refrain from using the Platform and/or any Services provided therein.
If you are an Organizer, you consent to and authorize PINE to record all Events hosted by you by default, unless you disable the feature of recording available on the Platform. If you do not wish for an Event to be recorded, you should disable the recording feature immediately when you start or during the Event. Accordingly, the relevant Event for which the recording feature was disabled will not be recorded thereafter. The Organizer may also instruct PINE to delete copies of any previously recorded Event organized by them at any time. Upon receipt of such instruction from the Organizer, PINE shall promptly delete all recordings of the relevant Event in its possession.
You have the option to block all cookies, including those associated with our Services, or to be notified when a cookie is being set by us through your browser settings. However, please be aware that some of our Services may not function properly if you disable cookies.
14. Data Retention
The information that you provide to us will be stored until you have an Account with us, or until such time as we are providing Services to you, or until it is necessary for the purposes for which the data was collected or to resolve disputes, enforce our agreements, or as required by applicable law. We may also retain information in an anonymous or aggregated form that does not personally identify you.
16. Contact Information and Inquiries
If you have any questions or comments about these Attendee Terms or the Application, you may contact us by:
Emailing us at: email@example.com
Writing to us at: 160 Greentree DR STE 101, Dover, Kent, Delaware, 19904, USA
DISCLAIMER: The legally binding version of this document is written in English. Translations into other languages may be provided as a courtesy to non-English speakers. In the event of any discrepancies between the English version and a translated version, the English version shall take precedence."